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Volunteer and Field Trip Requirements

Volunteer Requirements

Process for School Volunteers

Adults who wish to volunteer on a school campus, drive and/or chaperone a day and/or overnight field trip and/or athletic event need to apply through the Volunteer Management System (VMS).  The VMS is a web-based software application that allows the District and all schools to better track and provide the appropriate level of clearance for school volunteers.

SRVUSD has partnered with Be A Mentor, Inc., to support the on line registration and screening process of school volunteers. 

The VMS includes three (3) levels of volunteer clearance and tracking. Please know that the District will NOT be asking parents to incur any of the costs associated with these clearance processes. During the online application process, you will be asked to choose the level or levels of clearance you will need based on your anticipated involvement. You may choose to select one, two or all three levels of clearance:

  • Level 1.    Classroom Aides and other on-campus school volunteers: This is the most basic level, and includes completion of the Volunteer Online Application, and a search of the Sex Offender Registry.

    *This level of clearance will allow you to act as a volunteer in classrooms, support campus activities and chaperone day field trips (as a non-driver).  Clearance takes 48 hours.
  • Level 2.    Field Trip Drivers: The District will obtain a 10-year driving history and DMV “Pull Notification" ("Pull Notification" allows the District to be notified any time there is a reportable traffic violation or incident that is registered with the Department of Motor Vehicles). It verifies that each driving record has fewer than two driver violation points on it. It also includes completion of the Volunteer Online Application, including uploading driver's license and declaration of insurance, and a search of the Sex Offender Registry. 
All drivers must maintain liability insurance of at least $100,000/$300,000 bodily injury and $25,000 property damage per occurrence. 
    *This level of clearance will allow you to transport students as a driver for field trips, extra-curricular activities and athletic events. Clearance for this level could take up to 10 days.
  • Level 3.    Overnight Chaperones:  The District will be conducting background clearances on all Overnight Field Trip volunteer applicants. This is the most stringent level of clearance. It includes criminal background clearance through the FBI and Department of Justice, and requires applicants to be fingerprinted at one of several local, SRVUSD-approved Live Scan Locations. (For a list of locations, click here. *SRVUSD will cover the cost of fingerprinting only at these locations.) For additional requirements for chaperones who are also driving on a trip, see Level 2 above. *This level of clearance will allow you to act as a chaperone for overnight field trips and activities. Clearance for this level could take approximately 45 days.

Questions? Contact:
Be A Mentor, Inc.
510-342-7178, help@beamentor.org

 

 

Please be aware

Parent/guardian chaperones, if providing supervision, on school-sponsored trips, or field trips, are not permitted to bring along siblings of trip attendees or any other children. (AR  6153)

Need to change schools, add a school, or a volunteer activity?

  1. Login to your VMS account at https://www.beamentor.org/login
  2. Select the “My Activities” tab on the left hand side of the screen.
  3. Follow the instructions at the top of the page in the blue box.
  4. Deactivate activities from your previous school at the end of the school year to ensure that you are able to volunteer for any end-of-year activities.

Non-Discrimination Statement

San Ramon Valley Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics.

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